SBE/DBE Management

Large Construction projects are complex due to the activity of construction disciplines, disparity and dispersion of sites, new construction vs. renovation, a schedule that cannot be interrupted, extra safety precautions due to the proximity of the public, to name a few. This complexity provides opportunity for many companies, it also makes the communication and administration challenges much greater. This will cause some contractors to execute greater business risk if the process does not run smoothly.

It is AHRMDCO’s responsibility to mitigate and insure that, in spite of the increased complexity, the General Contractors and Subcontractors experience with projects remains one that is beneficial to them. Our role as SDBE Program Manager can be summarized in four main areas:

Construction Administration Services

Assist the General Contractor (GC) with help in acquiring Small and/or Disadvantage Business (SDBE) Subcontractors from a large database maintained in our Vendor Management System
Infrastructure review of SDBE
Educate and train SDBE on process, review, debriefing, vendor management system
Assist firms in obtaining SDBE certifications
Review of bids to confirm all required documentation has been attached to bid documents
Assist the owner and Architect in the review and selection process of the qualified bidders
Attend pre-bid meetings with the GC, architect, and all interested parties for review of contract documents and specification of the project
Coordinate and attend initial project meeting with GC and SDBE
Provide subcontractors with the information and/or training in the correct preparation of payment application and required documentation to the GC so that it is correct, complete, and submitted on time with all supporting documentation
Score Card for GC
Score Card for SDBE
Establish a HOTLINE to provide assistance to clients, GC’s and subcontractors that may need help with problems, procedures and/or protocol
Follow contract in its entirety from implementation to completion of project

Financial Management Review

Making sure the SDBE have the proper financing to start project on time
Making sure the SDBE have the proper financing to complete project on time
Financial resource to cover cost of materials
Proper bonding for implementation all the way thru completion of project
Part of infrastructure review team

Contract Review and Compliance

Mediation for General Contractor and Small and/or Disadvantage Business
Contract review before project implementation
Contract review after project completion

Vendor Management System

Manage General Contractors (GC) and Subcontractors
Identify and track project milestones
Track and manage all payment milestones between GC and Subcontractors
Identify and manage project schedules
Communication portal for Construction Project Administration, GC and Subcontractors
Identify subcontractor capabilities
Community outreach board for upcoming procurement bids